AI for manufacturers: automate the office, not just the factory
Most manufacturers have automated the shop floor, but the office still runs on email and re-keying. We automate order entry, quoting, invoice matching and quality paperwork, so orders move faster with fewer mistakes.
Orders arrive by email. Someone types them in.
Customer orders, quote requests, supplier invoices and delivery notes still arrive as emails and PDFs in most manufacturing businesses.
Someone reads each one and keys it into your ERP or order system. It's slow, it delays confirmations, and a single mistyped quantity or part number costs far more than the time it saved to rush it.
We automate that office work. The production side stays exactly as it is.
- 1PO arrives by emailPDF from any customer, any layout
- 2AlphaOps automation reads itPart numbers, quantities, prices, dates
- 3Checked against your price listAnything that doesn't match goes to a person
- 4Order entered, ready to confirmIn your system, with the PO filed
The office work behind production
Order entry
Customer purchase orders read from email and entered into your system, checked against prices and part numbers.
Quote requests
Details pulled out of enquiries and a draft quote prepared from your pricing, for your team to check and send.
Invoice matching
Supplier invoices matched to purchase orders and deliveries, with mismatches flagged before anyone pays.
"Where's my order?"
Customer status queries answered from your order data, or drafted for someone to check.
Quality paperwork
Non-conformance reports, certificates of conformity and quality records compiled and filed where your quality system needs them.
Weekly reports
Sales, production and delivery figures pulled together into one report, without a morning in spreadsheets.
Questions manufacturers ask us
Will it work with our ERP or MRP system?
Many ERP and MRP systems can accept data from other systems. Where yours can't, it can often import from a spreadsheet or file that the automation prepares. The free audit checks what your system can do.
Do you automate machines or production lines?
No. We automate the office: orders, quotes, invoices, paperwork and reporting. The shop floor stays with your existing systems and suppliers.
What if a customer sends an order in an odd format?
The automation is built to handle varied layouts, and anything it isn't sure about goes to a person rather than being guessed. We test with a batch of your real orders before it goes live.
Is our pricing and customer data safe?
We tell you exactly where your data goes before anything is built. We use Anthropic's Claude through its business service, which doesn't train on your data, and in-house AI on our own hardware in Cardiff is coming soon.
How many orders does your team type in each week?
Find out what could be automated in a free 20-minute audit, with a plain-English report and no obligation.
Book a Free Audit →